: AcuLibrary Support

Web Support : AcuLibrary

What is AcuLibrary™?

AcuLibrary™ is an add-on module to Acuity’s Updater™ Content Management System. It allows you to store files online, such as graphics, images, PDF documents, Word documents, presentations and much more. Not only does it store files; it provides you with a link to each one of those files,  which you can e-mail to prospects and clients, allowing them individual access to the file. AcuLibrary™ is a great way to share information within your company or organization, even with the public, in a controlled environment.

With the addition of AcuLibrary’s Website Gateway feature, your employees or prospective clients can log into your AcuLibrary™ from a link on your website, using log in information specific to them. They will see only files you have authorized them to see, using document-specific keywords to “assign” each document to specific Gateway users.

How do I access AcuLibrary™?

To administer your AcuLibrary™, log into your AcuWeb Updater™ account by going to your web address and adding /admin after it (for example: http://www.yourwebsite.com/admin).

Log in using the username and password provided to you by Acuity Marketing Communications.

Once logged in, go to the “Jump To…” menu and scroll down till you find “AcuLibrary™” and select it. You will see a screen similar to the one below:

What can I do in AcuLibrary™?

Once logged in, you can do the following:

• Add a New Item
• View Items
• Find Items
• Send Link to Items
• Edit Keywords of an Item
• Delete Items

Add a New Item

To add a new item to the AcuLibrary™, there is an “Add New Item” section at the bottom of the page.

1. Enter Keywords (optional) – enter a couple of descriptive words that describe your item. This will be handy when you search for an item.
2. Select File from your hard drive – Click “Browse” to locate the file on your computer and select it.
3. Upload – Click this button to upload your item to the AcuLibrary™.

View Items

There are two ways to list your items. You will see this option at the top of your page.

1. List View – shows your items in a list.
2. Thumbnails View – shows your items with thumbnail previews (for photos only). (Unless absolutely necessary, we do not recommend using this view if you have a lot of pictures in your library because it will take a good awhile to load large number of images.)

You may also view each item individually by clicking on the link to the left of the “Item Name.”

Find Items

If you have a lot of items in your AcuLibrary, you can find them easily by using the “Find Image” function. Type in a keyword and press “Find!”

Send Link to Items

To send a link to an item from AcuLibrary™ to a client, employee, supplier or prospect, you will need to copy the code for that item, as shown under the “URL to File” column.

• Use the “HTML” text if you wish to paste the link into a story on your website, or
• Use the “Browser or Email” text if you wish to paste the link directly into your browser’s address bar, or into an e-mail you’re sending to a client, employee, supplier or prospect.

NOTE: Do not copy the words “HTML:” or “Browser of Email:” – only the link code that follows it.

Your client will be able to click on that link or paste it into their web browser in order to view or download the file.

Edit Keywords of an Item

You may find that your existing keywords are not descriptive enough to help you search for a particular item, and so would like to change them.

1. Click on the “Edit Keywords” button to the far right of the item.
2. A pop-up box will appear. Type in your new keywords or edit existing keywords, each one separated by a comma.
3. Press “Okay” to save your changes.

Delete Items

You can delete an AcuLibrary™ item by clicking on the “Delete Item” button on the far right column next to the item. A pop-up box will ask if you are sure. Press “Yes” to delete the item.

Online Client Resource Library

What is it?

AcuLibrary’s Online Gateway allows your clients to access your AcuLibrary™ from a link on your website, using a customized log in. This  is a great time-saver for clients, employees, suppliers or prospect needing access to certain files on a regular basis, thus eliminating the need for you to send the link to them.

If you requested this feature, your web site will have a special log in page for your clients.

Setting up Client Log Ins

Log into Updater™ and from the “Jump To…” menu go to “Media Resource Access List.” (Located under AcuLibrary™).

Click on the “Add New Member” button.

The following fields are required:

• Name (First, Last)
• Access Level
• Username
• Password

NOTE: Be sure NOT to change the “access level” from any value other than 0.5

When done, click on the “Save Profile” button at the top to save your changes.

Don't forget to send the username and password to the client accessing your AcuLibrary™.

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Note: All AcuWeb™ tools may vary in appearance and functionality due to client customization. If you are unable to find what you are looking for within these documents, please contact Acuity Marketing Communications Customer Support via e-mail or call 615.591.7025 extension 209.