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History Day Online Registration is based on a "hub & spoke" system. Each registrant -- whether a teacher, student, or student's parent -- will create a Registration Profile in the online system. This tutorial will give you an overview of the process, from the Event Administrator's (EA's) point of view. There are three basic definitions you should understand as you read further:
- Event Administrator (EA): The Event Administrator is the person primarily responsible for the logistics and conduct of a History Day competition, whether at the district, state or national level. Also, "admin" is used to refer to the "administrative area" of the website, the password-protected part of the site where only the EA or other authorized event manager can set up the parameters (or "behaviors") that govern the conduct of that event. Event behaviors can be set independently for each contest event. Click here for a complete tutorial on administering online registration for your History Day event.
- Users: People who are asked to log in to the registration system to complete information in order to participate in the competition: teachers, students, parents, judges, volunteers, and alumni are considered users. Each user will have a status page, or "hub", which acts as a gateway to the registration process.
- Modules: Individual components, or the "spokes", that make up the registration process: personal information, project information, authorizations, fees, and special awards are all examples of registration components. Each EA will have the ability to select which of these components to make available to users, according to the unique structure of their contest.
Administering the Online Registration Process
The Registration Manager ("RM") software allows you to set up and manage online registration for your event, creating a customized, web-based series of online forms to collect all the information you'll need from your competition's participants, including registrant data; information about each registrant's entry and competition category; other individuals in their group; and, as appropriate for your event, travel and housing options; event-related merchandising; authorizations and waivers; fee calculations; and optional web-based, or "e-commerce" fee payments.
Because of Registration Manager's modular design, you can "thread together" the various forms you'll want in order to accommodate the unique needs of your event, omitting those options that don't apply in your particular instance. As the Event Administrator, you'll be able to do this quickly and easily, using Registration Manager's password-protected, online "Admin" (administrative) tools. In effect, you simply "teach" RM how your event is structured, and RM creates the set of forms you'll need to capture the registrant information you'll want.
Click here for more details the administering online registration with Registration Manager software.
Teacher Registration
The initial registration process must begin with the teacher (or, if a home school, the parent who serves as teacher). Until there is basic information in the system about the teacher, teacher's school, his/her students and their entries, students and parents cannot correctly access the system, nor provide additional, essential information.
Click here for more details on the Teacher Registration Process.
Student-Parent Registration
After the teacher provides students with their access passwords, students and parents may log-in directly to their Student-Parent Status Page, from which they can link to each item in their Registration Profiles. Examples of Registration Profile items include student information, parent information, chaperone information, housing options, meal plans, special award nominations, entry information, waivers, payment of contest fees, and other items as appropriate for each contest.
Click here for more details the Student-Parent Registration Process. |
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